Add everyone in the bill, identify the Owner and appoint an Assistant when needed. A bill supports up to 24 participants.
Split a bill together from dish selection to final payment
This guide covers the complete workflow for Owners, Assistants and Participants, including dish selection, unequal portions, final review, payment, notifications and exportable summaries.
Up to 24 people12-character room codeSelectable Push topicsPNG / PDF export
Core workflow
Five steps from setup to settlement
Each stage has a clear checkpoint so the group can avoid unnecessary rework and stay aligned on the same bill state.
A new bill starts without a placeholder item. Choose Add your first dish, then enter its name, price, quantity and participants.
Each participant selects their dishes, adjusts unequal portions when needed, then reviews the amount before confirming.
Review the subtotal, discount, service charge, VAT and final total, and confirm that everyone has reviewed their selections.
Payers report payment after paying. The collector verifies receipt and confirms it. The bill is complete once every payment is confirmed.
Roles and responsibilities
Choose your role to see what matters
Participant
Choose your items, review your amount, then confirm
Participants choose what they had, adjust portions when the split is unequal, review their own amount and report payment only after they have paid.
Select only the dishes you had and verify each portionReview My details before confirming your selectionsReported payment still requires collector confirmation
Before dish selection
Prepare the bill correctly from the start
Initial bill details affect dish selection, shared links, settlement and notifications, so it is worth checking them before everyone starts.
New bills start with an empty dish list so placeholder names, prices or participant assignments cannot accidentally remain in the bill.
For recurring groups, reuse saved participant names and adjust only the people who changed for the current meal.
Larger bills can use an Assistant to help manage entries and follow confirmations. Assign this access only to someone who needs to manage the bill.
Before sharing, verify the collector and payment details. If those details change later, share the latest link again.
Dishes and portions
Split according to what each person had
Add dishes
Enter the dish name, unit price, quantity and participants. MemoX uses these details together with the bill's discount, service charge and tax settings to calculate each share.
- An unassigned dish is not split among participants
- Correct price and quantity on the dish rather than compensating with a manual personal amount
Unequal portions
When people share the same dish unequally, adjust each person's portion weight for that dish, such as one share versus two shares. The item is divided according to the total portion weights.
- Adjust only the dish that was shared unequally
- After changing portions, have affected participants review their updated amount
Confirmation and final review
Separate completed selections from a bill that is ready to pay
Participant confirms selections
This means the participant has reviewed their dishes, portions and amount. If those selections are reopened and edited, the updated information should be confirmed again.
Final review
The Owner or Assistant reviews totals, dishes, discounts, service charge, VAT and participant confirmations before payment collection starts.
Lock the total and begin settlement
Once settlement begins, participants see the amount due and the collector details from the latest bill information.
If the bill needs to be edited again
Reopen the bill for editing, review how the change affects participants, then repeat final review before collecting payment. Do not rely on confirmations that were made against older bill data.
Payment
Payment reporting and receipt confirmation are separate steps
The two-step payment state keeps the payer and collector aligned on whether money was sent or actually received.
No payment has been reported yet
The payer reported payment, but the collector has not confirmed receipt yet
The collector verified the payment and confirmed receipt
Verify the collector before paying
Check the collector, payment destination and amount every time. If a link warns that payment information no longer matches the current bill, stop and request the latest link before paying.
Confirm receipt after verification
The Owner or Assistant should confirm receipt only after verifying the actual incoming payment so the final bill status remains a reliable record.
PWA and room access
Reopen a bill from the Join with a room code button
In the PWA, a compact button opens the room-entry dialog only when needed, keeping the main bill screen uncluttered.
MemoX extracts the room code from a shared link automatically and verifies that the room is available before opening it.
For Push notifications, add MemoX to the Home Screen, open it from that icon, then enable notification permission inside the app.
Push notifications
Choose only the updates you want
Push preferences apply to the device you are using and can be changed later without disabling the in-bill activity feed.
PaymentsImportant · on by defaultBill stagesImportant · on by defaultConfirmationsImportant · on by defaultAccess & rolesImportant · on by defaultDishes & portionsOptionalPeopleOptional
Use Important only if you do not need every update, or turn Push off entirely. Bill activity remains available inside the bill.
Summaries and records
Use PNG for quick sharing and PDF for detailed records
A summary designed for chat sharing
Useful for group chats or quick archiving, with bill status, final total, outstanding amount, confirmation and settlement progress, participants and dish context.
PDF supports longer multi-page bills
Best for larger bills. Pages are created automatically while preserving participant roles, payment states, collector context and dish details.
For privacy, sensitive payment-destination details are limited in exported summaries. Use the latest in-bill payment screen when making an actual payment.
Large groups and activity
Track participants and bill changes without losing context
Full participant list
For larger bills, use search and filters to find participants who are still pending confirmation or payment instead of relying only on the compact list.
Bill activity
The activity feed shows who changed dishes or portions, confirmed selections, changed bill stages or updated payment status, with the event time.
Troubleshooting
Check the current state before changing the bill
If an amount or status looks wrong, first check the bill stage, the most recent activity and what changed before editing the bill again.
Room code does not open
Check that the code contains 12 characters, or paste the full shared bill link into Join with a room code. If it still cannot be found, the room may have expired or no longer exist.
My amount changed after someone edited the bill
Adding, removing or changing portions can affect shared amounts. If confirmed selections were edited, review the updated amount and confirm again.
The payment link says details changed
The bill's payment details changed after that link was created. Ask the Owner for the latest link before paying.
Push notifications are not arriving
Check that notifications are allowed and the relevant topic is enabled. On iPhone and iPad, open MemoX from the Home Screen web app before enabling Push.
An Assistant cannot confirm a payment
Make sure the payer has already reported payment and the Assistant still has bill-management access. Receipt confirmation should not be used to skip actual payment verification.
Before completing a bill
Check these four things before considering the bill complete
Everyone confirmed the latest selectionsFinal total and bill adjustments match the receiptCollector details are currentThe collector confirmed every received payment
Back to Smart Split BillInterface examples
See the real interface examples after the guide
The examples below recap the key moments in the same order as the real interface, making it easy to review what the guide explains.
Dishes and portions
Choose what you had and adjust only the dishes shared unequally
Select your own dishes directly. Use portion weights only when people shared the same dish in different amounts.
Confirmation and final review
See who has confirmed and who still needs to review
Before collecting payment, the Owner or Assistant can review participant confirmations alongside the total so settlement begins only when the bill is ready.
Payment
Keep payment reporting separate from receipt confirmation
The payer reports payment after paying. The collector then verifies receipt and confirms it, keeping both sides aligned on the payment status.
Bill activity
Surface new updates briefly and keep the full history available
Important changes appear briefly near the activity bell without interrupting the main task. The complete history remains available from Bill activity.
Notifications
Choose the updates you want to follow
Choose notification topics separately, such as payments, bill progress or dish changes, so alerts stay useful without becoming noisy.
Join a room
Enter a room code only when needed, without crowding the main screen
When using MemoX from the Home Screen, open Join with a room code and enter the 12-character code or paste the shared bill link. The room is checked before opening.
Bill summary
Choose an image for quick sharing or a document for detailed records
PNG is useful for quick sharing in chat, while PDF is better when you want a more complete record of participants, dishes and payment progress.